Choose support for each type of meeting
An orientation day, a host-family evening and daily tandem work have different needs. Translated text may support a shared introduction. A single microphone session does not suit a room full of simultaneous conversations.
First describe who speaks to whom and who needs to read. Name the person responsible for support and explain how participants can ask questions. Live translation supports a meeting; it does not take over educational supervision.
Assess all 13 options against actual language needs
The complete event language list includes German, English, Turkish, Italian, Spanish, French, Portuguese, Dutch, Polish, Ukrainian, Romanian, Greek and Arabic. Choose based on the actual group and trial representative contributions in both directions.
Each Klausi event uses one language pair. German–English may suit an international orientation; German–French may fit a particular exchange involving participants from Switzerland. The language list does not automatically provide parallel output for a group needing three or more languages.
Divide orientation into manageable parts
Begin with a welcome while everyone opens access. Explain the programme, rooms and contacts in short blocks. Provide important details on a checked information sheet as well. Addresses, times and phone numbers should not depend solely on automatically recognised speech.
| Programme | Preparation |
|---|---|
| Arrival | Guest link, Wi-Fi help and a personal contact |
| Shared introduction | Microphone, one language pair and readable display |
| Small groups | Clarify language skills, support and conversation arrangements |
| Closing questions | Take turns and check the next steps are understood |
Arrival
Shared introduction
Small groups
Closing questions
Prepare host-family meetings and questions
Take questions one at a time using a microphone. Invite participants to rephrase unclear sentences. When speakers switch within the selected pair, Klausi can translate in the other direction. Test this exchange before the meeting.
Health, conflicts and personal circumstances should not appear in a publicly shared viewer. Provide a direct personal contact and qualified language support where necessary. For minors, the responsible supervisors must clarify the applicable organisational and processing requirements.
Account for Germany, Austria and Switzerland
Ask about school or university names, local abbreviations and the language varieties actually spoken. A Standard German trial does not establish dialect recognition. Swiss German is not a separate language option. French and Italian may also be relevant to a particular meeting in Switzerland.
Participants using mobile data across borders should check their tariffs. In particular, do not assume uniform EU roaming terms for Switzerland. Where possible, provide a tested internet connection at the meeting point and help people connect.
Test equipment and support before arrival
The recording setup needs a current browser, microphone permission and stable internet. A shared display may be enough for an introduction. Guest viewers require suitable devices and internet. One person can support access while another moderates.
- Trial names, locations and typical questions in both languages.
- Open guest QR access on a second device.
- Agree readability and seating with the group.
- Prepare interruption announcements and personal questions.
- Check minute credit, rehearsal time and introduction duration.
Combine language practice and clear organisation
Leave room for direct conversation and shared language practice. Use text selectively where orientation would otherwise be lost. Ask which terms and situations remained unclear and adapt the next introduction to that feedback.
The setup guide explains how to start. For group excursions, use the guide to city tours and travel groups.
