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From first contact to e-invoice.

Ready for your next project.

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Win clients, plan projects, track time and create invoices. In one app for independent professionals.

Type or speak. Klausi helps you capture and organise your work.

Tap to explore. Your selection pauses the rotation. Press Esc to reset the preview.

See the workflow

Your workday. All connected.

A focused operating system for independent work.

Plan tasks and appointments, watch your budget and bill your work. Everything works together.

Tasks

Every task connects project, client and time tracking. Use AI to turn them into a daily plan.

Time tracking

Start the timer from a task. Then describe what you did and let Klausi write it down.

Project budgets

Hours, costs, receipts and project knowledge in one place. See what’s been used and what remains.

Financial planning

See income and expenses together. Assign receipts, follow invoices and check your annual forecast.

Invoices & e-invoices

Add tracked time and client data to an invoice. Export PDF, XRechnung or ZUGFeRD.

Appointment booking

Share your booking page. Clients choose an available time and book directly.

Travel expenses

Photograph a receipt. AI reads the date, amount and merchant. Review the details and assign it to a project.

AI daily planning

Get a daily plan based on open tasks, appointments and priorities. You choose what to use.

Documents

Keep contracts, briefs and mood boards in the right place. Link files to their project and client.

Funnels

Ask the right questions before the first conversation. Collect enquiries with context in your inbox and turn them into a contact, deal or project.

Creator Site

Show your portfolio, videos and links on your own page. Connect your presence to funnel enquiries and your booking page.

Scheduling

Set your availability, duration and exceptions. Account for busy times from your Google Calendar and keep track of your bookings.

Voice dictation

Dictate tasks, notes or any text. In Klausi for Mac, copy your dictation and use it in your work.

Meeting recordings

Record conversations in Klausi for Mac with consent. Work with transcripts and optional AI summaries. Recording access and quota are required.

AI connection via MCP

Connect your AI to Klausi via MCP. Choose which data it can access and which actions it can take.

And more. Explore your complete workflow below.

Your workday. Your money.

Fewer subscriptions.
More left for you.

Tasks, projects, time and clients in one place. Start for free. Choose Pro when you need it.

One Klausi · All connected

Klausi Free

0 €

forever
free

  • Tasks, notes & time tracking
  • Up to 3 active projects
  • 3 booking links

More with Pro · €10 / month

CRM, e-invoices, finances and higher limits. Cancel monthly. VAT included.

All connected areas (18)
  • Daily planning
  • Tasks
  • Notes
  • Time tracking
  • Appointment booking
  • Projects & budget
  • Finances
  • Clients & contacts
  • New business
  • Funnels
  • Creator Site
  • Profile & bookings
  • Travel expenses
  • Documents
  • Speech & dictation
  • Meeting recordings
  • Live Translation
  • Notion protection
View features and limits by plan →

12 separate tools · Example costs

approx. €267.88

per month · €3,214.56 per year

  • To Do List€5.00
  • Appointment booking€12.00
  • Time tracking€9.99
  • Notes€10.00
  • Accounting€14.90
  • CRM€14.00
  • Live translation€8.99
  • AI voice€20.00
  • Documents€15.00
  • Creator Bio Link€5.00
  • Expense management€6.00
  • Mobile First Funnels€147.00

12 tools. 12 invoices. Plenty of switching.

Example based on the monthly amounts shown. Features and limits vary by tool and Klausi plan. Your actual needs may differ.

How it works

Klausi works differently.

Capture by voice. See connections. Keep it all with the project.

01

Speak instead of typing.

Dictate tasks and notes. Ask AI to summarise your time or answer questions about your finances.

02

Everything is connected.

Clients, projects, tasks and notes stay connected. Brain shows their relationships in a clear network.

03

A notes hub for every project.

Collect text, images, videos and links in the block editor. Drag content into a note attached to the project.

With AI support or entirely at your own pace.

One project. Everything included.

Everything comes together.
So you can keep a clear head.

From first contact to invoice: see how your work connects.

Example: a website for Studio Nord

Meeting recordings & voice notes enhanced by AI

PLANNING

Tasks

Capture tasks, notes and ideas. Add them to a project and plan your next step.

  • □ Finalise offerStudio Nord
  • □ Agree on the briefWebsite project

YOUR INBOX · AI OPTIONAL

Klausi helps you think.

Speak, type or add a document. Klausi helps create tasks and gives you a view of projects and finances.

AI on or off: you decide →

BILLING

Finances

See income, expenses, taxes and forecasts. Turn your work into an invoice, including e-invoices.

4.800 €

Income · September

DOING THE WORK

Time tracking

Start the timer, work, stop. Tracked time stays with your selected project.

01:24:00

Website · Studio Nord

  • Layout review1:24 h · today
  • Concept0:48 h · yesterday

PROJECT WORK

Projects

Notes, costs, receipts and whiteboards share one home: your project.

  • Project notesBrief, links & feedback
  • Project costs€4,280 recorded
  • Budget insights68% of budget used
  • Automatic receipt matchingReview and accept suggestions
  • WhiteboardPlan a sitemap together

NEW BUSINESS & FUNNELS

New business

Follow funnel enquiries from first contact to offer.

  • Studio NordOffer sent

YOUR OVERVIEW

Live overview

See hours, workload and forecasts in one place.

Workload
32 / 40 h
Forecast
14.200 €

All figures are example data. Connections work without AI too.

03 / NEW BUSINESS & CLIENTS

Collect enquiries. Follow up on offers.

Public / Creator Site

Your presence. Your link.

Portfolio, showreel and contact links – this is how visitors see your Creator Site.

Your presence. Your link. Original profile · kla.to/klausi.

Original profile · kla.to/klausi. View the Klausi profile

Public / Appointment booking

Choose a time. Book an appointment.

Your clients see available days and times and book directly through your link.

Choose a time. Book an appointment. Design preview with example data · German interface.

Design preview with example data · German interface.

Publish your portfolio

Show your portfolio and services on a public profile. Share the link so potential clients can contact you or book an appointment.

Collect enquiries with funnels

Build a page for your offer. Collect enquiries and see how many visitors become contacts.

Track deals and contacts

Add clients and sales opportunities. Track offer status, value and next steps through to agreement.

Let clients book appointments

Set your availability and share your booking link. Clients pick a time that suits them.

Explore client acquisition

04 / PROJECTS & TASKS

Plan projects. Get tasks done.

Work / Projects

See clients and projects together.

Client projects, budgets and tracked time at a glance.

See clients and projects together. Product view with example data.

Product view with example data.

Plan tasks

Create tasks, add deadlines and labels, and assign them to a client or project.

Collect notes and briefs

Write in the block editor. Drag in images, videos and links, then share the note with a link.

Keep files with the project

Keep contracts and mood boards with the project. Add links to Figma, Drive, Frame.io or Notion.

Collaborate on a whiteboard

Sketch ideas with your team or clients. Use sticky notes, arrows and comments in the project.

See connections in Brain

Open the network view to see how clients, projects, tasks and notes connect.

Explore projects and tasks

05 / TIME TRACKING & BUDGET

Start the timer. Bill your hours.

Work / Time

Every hour stays with your work.

Timer, client, project and service. Tracked time stays in one shared history.

Every hour stays with your work. Product view with example data.

Product view with example data.

Track time by task

Start the timer from a task. Tracked time stays linked to the project and service.

Describe your work by voice

Say what you worked on. The voice recap adds a description to your time entry.

Check project budgets

Check tracked hours, costs, receipts and remaining budget for each job.

Review and export time

See hours and workload by week. Share reports with clients or export your time entries.

Explore time tracking

DATEV export is planned and is not available yet.

06 / FINANCES & E-INVOICES

Create e-invoices. Assign receipts.

Finances / Invoices

Your invoices. Your overview.

Clients, invoice status, due dates and amounts in a filterable list.

Your invoices. Your overview. Product view with example data.

Product view with example data.

Invoices as PDF or XML

Add tracked time or a CRM contact to your draft. Review the items and create a PDF, XRechnung or ZUGFeRD.

Plan income and expenses

Record income, expenses and fixed costs. Plan tax reserves and review monthly or yearly forecasts.

Read receipts automatically

Upload a receipt. Klausi extracts amounts and details and helps assign it to a project.

Assign travel expenses

Photograph a travel receipt. Extract the date, amount and merchant, then assign it to the right project.

Import existing data

Import time entries and client data from other tools via CSV. Start with the data you already have.

Explore finances and e-invoices

Less manual entry

Upload a receipt.
Klausi reads it.

Upload a photo or PDF. Klausi reads the merchant, date and amount. Review the details and assign the receipt.

  1. Upload
  2. Review
  3. Assign

Bring your data with you.

Import time entries and contacts via CSV. Match the columns and review the preview before importing.

Example · Tap to explore

07 / VOICE & AI ASSISTANT

Dictate tasks. Ask about finances.

Work / Notes & knowledge

Capture ideas. Find them again.

Write or dictate notes, find them and keep them with your work.

Capture ideas. Find them again. Product view with example data.

Product view with example data.

Dictate tasks and notes

Speak your thought. Klausi turns it into text and helps keep it with the right client or project.

Get a suggested daily plan

Turn open tasks, appointments and priorities into a suggested daily plan. You choose what to use.

Ask about projects and figures

Ask “How is my month going?” Klausi summarises your project and finance data.

Summarise notes

Shorten long notes, revise text or extract tasks and open questions from a brief.

Switch AI on or off

Choose which AI features to use. Tasks, time tracking, finances and CRM work without AI too.

Explore Klausi assistance

Listen. Capture. Keep moving.

Your client conversation.
Straight into your project.

Explore meeting recordings

Work / Recordings

The conversation stays with your project.

Recordings, transcripts and next steps in one place.

The conversation stays with your project. Product view with example data.

Product view with example data.

In Klausi for Mac · Record with consent · Access approval and quota required

For the little things, too

Just say it.
Ready to copy.

Dictate a reply or an idea. Copy the text and paste it wherever you need it.

Dictation → Text · Example

“Thanks for your feedback. I’ll send you the new cut tomorrow.”

Paste into an email, chat or document.
In Klausi for Mac.

Artificial intelligence. Your choice.

AI on. AI off.
Your decision.

Prefer to do it yourself? Klausi works either way.

Turn off every AI feature. Tasks, time, finances and CRM work without AI too.

Try both ways of working.

Klausi assistant

Today

Prepare an offer for Studio Nord

Klausi suggests

  • ✓ Finalise the offer
  • ✓ Schedule tomorrow’s follow-up
  • ✓ Start the project timer

Review the suggestions and choose what to use.

AI on: Klausi suggests next steps.

08 / DOCUMENTS & SHARING

Share documents securely. See how they’re read.

01 / Protected access

The password first. Then your document.

Your password gate comes before the document opens. Add an expiry date or email request if needed.

The password first. Then your document. Design preview with example data.

Design preview with example data.

02 / Recipient document view

Your document, right in the browser.

Recipients read page by page. With Pro, you decide whether downloading is allowed.

Your document, right in the browser. Design preview with example data.

Design preview with example data.

03 / Reading insights · Pro

Which pages get attention?

See visits, active reading time and page progress. Request an email address to associate visits with the address entered.

Which pages get attention? Design preview with example data.

Design preview with example data.

Share with password protection

Set a password and, if needed, an expiry date or email request. Recipients open the document through your link.

See what gets read

See views and, with Pro, active reading time per page, page progress and individual visits. If you request an email address, the address entered appears in your insights.

Read right in the browser

Recipients read without their own Klausi login. With Pro, you also decide whether they can download the document.

Protect a Notion link with a password

Create a kla.to link with a password gate. After entering the password, visitors reach your Notion page.

Explore document sharing

09 / MAC, CHROME & MCP

Work on your Mac. Start timers in Chrome.

Klausi / Work overview

One app. Your workspace.

Your work stays connected across browser and desktop.

One app. Your workspace. Product view with example data.

Product view with example data.

Use the Mac app

Open your Klausi workspace as a desktop app. Press ⌥K to start voice input.

Use timers in Chrome

Start and stop timers, complete tasks and get focus and break reminders in the browser extension.

Connect Claude and ChatGPT

Connect your AI to Klausi via MCP. Choose which data it can access and which actions it can take.

Explore Klausi for Mac

From first contact to e-invoice

Your next project.
Everything in one Klausi.

Clients, projects, time and invoices in one place. Try Pro for 7 days, then continue with Free.

No credit card · No automatic subscription

Free und Pro vergleichen →