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E-INVOICES · FOR YOUR EVERYDAY INVOICING

E-invoices. Your workflow stays.

Your invoice starts in Word, Figma or somewhere else? Bring the PDF to Klausi. Review the details and download your XRechnung. Without AI if you prefer.

Start for free

20 e-invoices per year free · no subscription

Convert an existing PDF →

Klausi · E-invoices

Your PDF. Now as XRechnung.

Your invoicePDF

Rechnung_2027-0042.pdfOriginal

Your e-invoiceXML

RE-2027-0042.xmlResult

Read locally · without AI

Invoice no.
RE-2027-0042
Total amount
1.190,00 €

Details checked against the original

Download XRechnung XMLDownload XML

Example · Your original stays on your device.

YOUR WORKFLOW. YOUR INVOICE. NOW AN E-INVOICE.

  • Start for free20 E-INVOICES / YEAR
  • Word & FigmaKEEP YOUR WORKFLOW
  • PDF → XMLUSE WHAT YOU HAVE
  • Without AIREAD LOCALLY
  • Review detailsYOU APPROVE
  • XRechnungDOWNLOAD XML

01 / CONVERT AN EXISTING INVOICE

You have your workflow. Keep it.

Keep designing invoices in Word, Figma or your favourite tool. Add the PDF and use its details for an e-invoice.

Your workflow stays

  • PDFs from Word, Figma and other tools
  • Read embedded text locally
  • Download as XRechnung XML

PDF CONVERTER · INTERACTIVE EXAMPLE

Convert PDF to e-invoice

  1. 1Add PDFPDF
  2. 2Review detailsReview
  3. 3Download XMLXML

Drop your PDF here

One invoice · up to 10 MB · 10 pages maximum
How would you like to read the details?

Your original PDF stays on your device.

Interactive example · Add your own PDF in the signed-in converter.

HOW IT WORKS

Add a PDF. Review. Download XML.

You keep the original. Klausi helps with the structured invoice data.

  1. 01

    Add your PDF

    Export your invoice from Word, Figma or another tool as a PDF. Add it to Klausi.

  2. 02

    Review the details

    Read the text locally without AI. Add missing details and check everything against your original.

  3. 03

    Download XML

    Confirm your review and download the XRechnung XML. Your original stays intact.

02 / NO AI REQUIRED

Your data. Your decision.

Local reading is the default. Add missing details yourself. AI recognition is an extra option — for scans, for example.

You stay in control

  • Read text PDFs on your device
  • Add missing details manually
  • AI only with your explicit permission

YOUR DETAILS · YOU STAY IN CONTROL

Review your invoice details

  1. 1Add PDFPDF
  2. 2Review detailsReview
  3. 3Download XMLXML
Net
1.000,00 €
VAT · 19%
190,00 €
Total including VAT
1.190,00 €
Continue with your invoice

Editable example · No details are saved or transmitted.

03 / OR CREATE ONE FROM SCRATCH

Your next invoice. Directly in Klausi.

Enter your client and services, then review the amounts. Turn your work into an e-invoice.

Directly in Klausi

  • Enter client and line items
  • Check amounts and VAT
  • Export the e-invoice as XML

NEW E-INVOICE · DIRECTLY IN KLAUSI

From client to invoice.

Service / quantity / net

Brand concept

10 hours1.000,00 €
Total including VAT
1.190,00 €
Create your own e-invoice

Editable example · No details are saved or transmitted.

Feature overview

What your e-invoice needs.

XRechnung

  • Structured invoice data as XML
  • A new invoice or an existing PDF
  • Domestic EUR invoices

Use your PDF

  • PDFs from Word, Figma or other tools
  • Keep the original number and date
  • Review details before exporting

Work without AI

  • Read embedded text locally
  • Fill in missing details yourself
  • No AI credits for the local route

Check the details

  • Review sender and recipient
  • Check line items, VAT and totals
  • Complete required information

AI if you want it

  • Optional recognition for scans
  • Only with your AI consent
  • Each recognition uses AI credits

Start for free

  • 20 e-invoices a year free
  • No AI credits when working without AI
  • Continue with Pro if you need more

YOUR FREE START

No subscription needed for your first invoices.

20 e-invoices a year are free. If you need more, you can continue with Klausi Pro.

Included in your free start

  • 20 e-invoices per year
  • Use existing PDFs without AI
  • Download XRechnung XML
  • No subscription to get started
  • More features with Klausi Pro

€0 to get started.

Create 20 e-invoices a year or convert existing PDFs. Without AI, no AI credits are used.

Start a free account

20 e-invoices per year free · Pro if you need more

Frequently asked questions

More questions about e-invoices?

Your workflow, the formats and getting started for free.

Visit the help centre
Can I use PDFs from Word or Figma?

Yes. Export your own outgoing invoice as a PDF and add it in the converter. Klausi reads clear details. Review and complete the data before downloading your XRechnung XML.

Does it really work without AI?

Yes. Text PDFs are read locally on your device. You can enter scanned invoices manually. AI recognition is an optional extra.

What happens to my original PDF?

The original stays on your device. Klausi processes the reviewed form details for the XML download. Only optional AI recognition sends text or page images to Anthropic. This tool retains no original, draft or XML; the allowance stores only an export fingerprint and counting metadata.

Is a PDF already an e-invoice?

A plain PDF is not a structured e-invoice. Klausi creates XRechnung XML from the details you review. You can keep the PDF for your existing workflow.

Is it free?

20 e-invoices per person and calendar year are free. New invoices and PDF conversions share this allowance. A successful XML export counts; unchanged repeat exports count once. Changes to the invoice produce a new export. Pro has no annual limit. Optional AI recognition uses AI credits.

Can I use scanned invoices?

Scans usually have no embedded text. Enter their details manually without AI, or use optional AI recognition with consent and available credits. Review the details before exporting.

Which invoices does the converter support?

The beta supports regular domestic EUR outgoing invoices with 7/19% VAT or §19 UStG. No credit notes, cross-border cases or ZUGFeRD PDFs. Check the XML with an XRechnung validator before sending.

What changes in 2027?

Domestic B2B invoices follow phased rules. Receiving e-invoices has been required since 2025. Issuing has transition periods through 2026, or 2027 for issuers with previous-year turnover up to €800,000. Small businesses under §19 UStG are exempt from issuing. See the BMF FAQ for exceptions.

Your invoice. Ready for the next step.

Use an existing PDF or start from scratch. You decide.

Start for freeConvert an existing PDF →

20 e-invoices per year free · AI optional